Tools: Guidelines for Proofreaders

  • Do not begin work until you have met with Dr. James for training.
  • Proof the typed version word for word from the original. Everything should be retained, including all headings, printer's information and dedications. Place a ruler under the lines of the original, to make sure you don't skip lines.
  • Mark any corrections on the typed version in red or some other clearly noticeable color. If words are misspelled or missing, circle the word or section with the error in the manuscript, and then write the correct form of misspelled words, or the missing word, clearly in the margin.
  • All original spellings must be retained. Do not modernize or deviate in any way from the original. If you find a typo in the original, indicate the correct spelling/word in brackets next to the error. Make sure any footnotes also appear, in connection with the page to which they belong. All original page numbers must be retained, even if they are incorrect. If the number is wrong, the correct number should be typed in brackets next to the incorrect original number.
  • At times you will come across words or passages in which the letters are spaced particularly far apart. This was the convention for indicating italics. If the typist has not put these words into italics, please mark the words/sections so this can be corrected. Words in boldface or roman script should be indicated, so we can put these in a different font.
  • Indicate any lines, passages or pages which are missing. You don't need to write these in, unless it is a matter of individual words, but we do need to know how much is missing.
  • While you are proofreading, underline or highlight any words which you think might need to be glossed later. This will save you from having to re-read the text when you begin glossing.
  • When you have finished proofing the text, return both the original and the typed version to Dr. James.